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How to Highlight Text in PowerPoint

How to Highlight Text In PowerPoint

If you want people to remember your message, simply put fewer words on a slide, remove any unnecessary words, and emphasize any important words. A quick and easy way to emphasize key words is by highlighting them in PowerPoint. Unfortunately, there is no ready-made tool to highlight text in PowerPoint like there is in Word. However, there is a solution for working around this issue.

Keep reading to find out how:

Highlight Some Text Using Word

First, copy a word from your PowerPoint slide to a Word document. Click on the Ctrl button and select “Keep Source Formatting” to keep the same size and text color. Then, highlight the text (how you usually do in Word) and copy it back to your PowerPoint slide. Again, choose “Keep Source Formatting” when you paste the text back into PowerPoint.

How to Highlight Text In PowerPoint - Find Some Text

How to Highlight Text in PowerPoint - Copy Text To Word

How to Highlight Text In PowerPoint - Highlight Text in Word

How to Highlight Text in PowerPoint - Copy Text Back Into PowerPoint

Copy the Highlighting to Other Text in PowerPoint

With the “Format Painter” tool you can copy the formatting from the text you have selected to whatever you select next. First, select all or some of the highlighted text. Then, click Format Painter tool to copy the highlighting, which puts a paint brush on the mass cursor showing that format painter is active. Just click on a new word to highlight it.

How to Remove the Highlighting

If you decide you no longer want certain word(s) to be highlighted, you can simply select some un-highlighted text, click on the Format Painter tool, and then click on the words you want to un-highlight.


I hope that you found these PowerPoint tips helpful.

The look of a PowerPoint slide has a significant impact on your message delivery and on the attention levels of your audience. You can enhance the impact of your message even further by using techniques like the ones you just learned.

Let me ask you this …

Do you have a friend that could use some help designing some nice looking PowerPoint slides for an important presentation they have coming up? If so, make sure to send them a link to these presentation tips. I’m sure they will return the favor to you one day!


Do you think you will try these PowerPoint tips yourself? Leave me a detailed comment below! I make sure to read each and every one!

Lastly, if you found these tips helpful please share with your friends.

Presentation tips  - Check out my ebook Slides Made Slimple Now!


PowerPoint Tips | How to Display a Quote That Demands Attention

Presentation Design - PowerPoint tips - create your shadows

Do you have a favorite quote but feel stuck on how to display it in your next PowerPoint presentation?

In this post, we will walk you through a few simple steps to take your favorite quote and display it in a way that will grab your audience’s attention.

Displaying quotes in your PowerPoint slides is a powerful technique and a great way to engage your audience. Additionally, quotes can add credibility to your story by showing the audience you have done your research.

While there are many different ways to display quotes, I’m going to share one particular method that will be sure have a powerful impact on your audience.

Step 1. Find Your Quote

The first step is to pick your quote. I personally like to share different quotes from several experts, authors or industry leaders to support my points. Be sure to choose a quote by someone who’ll enhance or at least maintain your presentations credibility. For example, if you’re speaking to business people, it might be relevant to quote Bill Gates or Steve Jobs.

Also, use quotes that are short and quick reads for your audience. That way they will be more likely to grasp your key message. It can become quite tedious when a presenter reads a paragraph from a screen. Occasionally, you may need to use a long quote.  In that case, try using an ellipsis (3 dots: …) to show where you’ve cut certain words out.

If you don’t already have a quote to use, you can find quotes online very easily. Simply do a Google search with “your topic + quote.”

For this example, we’ll take a quote from famous physicist and philosopher, Albert Einstein:

“Imagination is more important than knowledge” — Albert Einstein

Step 2. Add Text to Your Slide

Our second step is to add text to the slide and to arrange the text however you like. You can modify the font, background, color of text, text size, etc.  In this example, we’ve picked the font “Special Elite.” For more great looking fonts to use with your quotes check out “Font Trends For 2015.”

If there are certain keywords you want to highlight, you might want to consider making those particular words larger than the rest of the words in the quote. Using contrast in the size of the words will make the larger words jump out.

Presentation Design - PowerPoint tips - find a quote

Presentation Design - PowerPoint tips - change the font

Step 3. Add Shapes 

The next step is to first create some shapes a little bit bigger than your text. Then, place those shapes behind your text. You can play around with shapes by changing their lengths and widths. You can also rotate them at slightly different angles.

Presentation Design - PowerPoint tips - add your shapes

Step 4. Add Transparent Shapes

Finally, create another set of shapes the same exact size from the previous set of shapes and make them a darker charcoal/black color. Then make these shapes transparent by adjusting the transparency to 36%. This will produce a nice shadow effect. Place these shadow-like shapes behind the first set of shapes and now you have a nice shadow effect for all the shapes on your slide.

Presentation Design - PowerPoint tips - create your shadows


I hope that you found these PowerPoint tips useful.

Quotes need to be showcased properly in PowerPoint to make an impact. Following these tips will help you display a quote that stands out in your next presentation.

Let me ask you this …

Do you have a friend that could use some help designing some nice looking PowerPoint slides for an important presentation they have coming up? If so, make sure to send them a link to these presentation tips. I’m sure they will return the favor one day to you!


Do you think you will try these PowerPoint tips yourself? Leave me a detailed comment below! I make sure to read each and every one!

Lastly, if you found these tips helpful please share with your friends.

Image Credits:

Texture Blue No 53. (Remixed by Adam Noar) by Elne

Presentation tips  - Check out my ebook Slides Made Slimple Now!



4 Ways To Make Sure Your Presentation Doesn’t Get “Robbed”

Presentation Design Tips - Slide Bandits

Our newest presentation “Slide Bandits” is now available on SlideShare.

Check it out. It’s got lots of awesome presentation design tips:

Slide Bandits is the story of 4 outlaws that are out to “rob” your next presentation. However, the slide deck is packed with plenty of tips, tools, and resources to help keep your presentation on the right path. In this post we will summarize the four main learnings from the Slide Bandits presentation. Follow these presentation design tips and take your slides to the next level.

Presentation Design Tips - Keep your text short and sweet

1. Keep Your Text Short And Sweet

Use Less Text – People should be able to understand your slide in 3 seconds or less.

Make One Point Per Slide – Don’t bombard an audience with too many points all at once. Instead, spread your points out across multiple slides.

Don’t Use Boring Fonts – There are a lot of great fonts available online for download. Many of them are free. Don’t default to the standard fonts available in PowerPoint.

Play Around With Text – Your text doesn’t always have to be the same size and angle. Mix it up!

Remove Unnecessary Statistics – Complicated charts and graphs put people to sleep. Only present the key data points.

Loose The Lengthy Bullet Points – Bullet points are plain boring. If you MUST use them at least keep them to a maximum of three. Your audience won’t remember more than three points anyway.

Presentation Design Tips - Use Powerful Images

2. Deliver Powerful Visuals

Loose The ClipArt And Cheesy Stock Images – Use powerful images that hit people on an emotional level. There are a lot of free images available for download. Just make sure you give the authors credit if you’re using their work commercially.

Use High Resolution Images – You might have found the greatest image in the world, but if it doesn’t have good resolution don’t use it. Nobody likes viewing grainy images on screen.

Take Screenshots – Use a screenshot tool to quickly snag pictures of your product, service, or idea.

Use A Consistent Set Of Images – Make sure ALL of your images fit within a common theme.

Use Icons – Icons are a great way to make your slides visual and minimize the text on your slide.

Create a Dynamic Cover Slide – Make sure your presentation starts with a bang by creating a powerful cover slide that grabs people’s attention.

Use Textures – Textures (wood, paint, etc.) can make great backgrounds for your slides. Just make sure that your text is legible if you use them.

Make Your Own Images – If you can’t find the image you’re looking for, you can make your own using Adobe Illustrator or PowerPoint.

Presentation Design Tips - Create An Attractive Color Palette

3. Create an Attractive Color Scheme

Avoid Creating Rainbows – Create a color palette and stick with it. Using too many colors will make your slides look like a rainbow and your audience feel nauseous.

Use Contrast – Make sure your text is legible by picking colors that contrast one another.

Be Mindful Of A Colors Meaning – Color is emotional and conveys meaning. Make sure that the colors that you are using in your slides fits with your core message. For example, if you are talking about a serious or negative topic you might want to stay away from an upbeat color like yellow.

Presentation Design Tips - Create a Nice Layout

4. Design a Clean Layout

Design For Whitespace – Make sure that your slides have plenty of “breathing room” for your text and visual. If you find a great image that is lacking whitespace to you can try my “focused blur technique using PicMonkey” to instantly add more whitespace to the image.

Trash The Boring Templates – Ignore the standard PowerPoint templates. Instead, create your own custom template that matches the theme of your presentation.

Keep Things Nice And Neat – Make sure to align all of the elements on your slide so they are nice and neat. When things are not organized properly it moves your audience’s attention away from you.

Practice The Rule Of Three – Things presented in sets of three look better and are more memorable.

Make sure to check out Slide Bandits below


By following the above presentation design tips you will be able to create a presentation that truly stands out from the crowd.

Here’s my question for you …

What do you find to be the most difficult part of designing a presentation? Sound off with your comments below. I make sure to read and reply to every single one!

Looking for more great presentation design tips just like these? Check these out:

5 Presentation Design Tips for Amazing Looking Slides (Infographic)

5 Presentation Tools That Will Make Your Slides Stand Out

Presentation tips - Check out my ebook Slides Made Slimple Now!


How To Harness The Power Of Three In Your Presentations

PowerPoint Tips - Why Three Is Your New Favorite Number

Have you ever worked on a PowerPoint presentation and felt like you just couldn’t get the right look? Well, sometimes all you need is a bit of help from one magic number… THREE!

The number three can dramatically improve the look of your PowerPoint slide design, and provide some simple guidelines to get the design ideas flowing. Presenting in sets of three can make your PowerPoint presentations more enjoyable, interesting, and memorable.

Let’s take a look at some of the ways that you can leverage the number three in your next PowerPoint presentation

1. Use Three Font Sizes

A simple and helpful technique is to use three different font sizes. Always make sure your heading, or the text you want to bring attention to most, is the biggest. This is important because the eye is naturally drawn to large elements first.

PowerPoint Tips - Use Three Fonts

2. Choose Three Colors

Choosing a color palette of three colors is another way to incorporate the number three. A three palette color combination will create variation and visual appeal to a slide.

You can actually create a really nice color palette based off a favorite image that you would like to use in your presentation.

To create the palette, an easy way to start is to choose one of the darkest hues as your first color. Depending on the mood or theme of your design, choose two additional complimentary colors. Below is an example of a color palette that complements the colors of the original image.

When you are working with color, be sure to apply the 60-30-10 rule. This rule refers to avoiding the use of equal amounts of the three colors to achieve good results. The rule is to divide colors into percentages of 60, 30, and 10. The primary color should cover about 60% of the space to create the overall unifying theme of the slide. 30% should be covered by the secondary color to create contrast and visual interest. Finally, the accent color should cover about 10% of the space to provide a final touch to your slide design.

Presentation Tips - PowerPoint Tips - Use Three Colors

3. Make Three Key Points

Another simple technique for harnessing the “power of three” is to make three key points on each slide or build your entire presentation around three key themes. People tend to only remember three things. Therefore, if you want your information to stick, choose three main points to that you want to get across and then design accordingly (as seen in the image below).

Presentation Tips - PowerPoint Tips - Make Three Points

4. Combine Three Elements

If you’re stuck for design ideas, try creating a layout using three elements. Limiting your image to three main elements will help you achieve a clean and professional look.

For example, in the slide below there are three elements:

Element #1: A background image of a forest

Element #2: Some text “Campfire Stories”

Element #3: An icon of a campfire

The combination of these three elements makes the slide stand out.

PowerPoint Tips - Presentation Tips - Use Three Elements

5. Use a Grid to Place Three Images

If you have a bunch of images that you want to show, you can create a grid made up of three sections to present them in a nice clean format. The nice thing about grids is that they give the impression of a visual narrative (like the one seen below).

You can arrange the grid however you like. Just keep in mind that the most important image should be placed within the biggest area.

PowerPoint Tips - Presentation Tips - Use A Three Grid Layout

6. Use the Rule of Thirds

The rule of thirds is one of the most basic composition guidelines in photography. The idea behind the rule of thirds is to break an image down into thirds (both horizontally and vertically) so that you have 9 parts (as seen in the image below).

The theory is that if you place points of interest in the intersections or along the lines that your photo becomes more balanced and will enable a viewer to interact more with it more naturally. Positioning critical photographic elements at the left, right, top, or bottom of the grid, instead of smack in the middle of the frame, naturally adds visual interest to the composition.

Now, don’t take this rule too seriously. The rule of three is a guideline that can be bent. Essentially, the main takeaway is that an odd-number of items is more interesting than an even-number of items. You can achieve the same visual interest by arranging 5 items or 9 items into a grouping. So, don’t be scared to mix it up and have fun doing it.

PowerPoint Tips - Presentation Tips - Use The Rule Of Thirds


I hope you found these presentation tips useful!

The point of this post is not to make you feel as though you should always incorporate the rule of three, but rather to inspire you to use the rule of three to make your slides stand out.

When you fully understand the concept of using “three” you’ll start thinking about proportions differently and more carefully consider the way you distribute items in your presentations.

My question for you…

Now that you know about the power of presenting in a set of three, will you use any of the presentation tips mentioned above to improve your next presentation?

This presentation is also on SlideShare!


Image Credits

Three Ducks (remixed by Adam Noar) / Aaron Escobar

Three Sisters (remixed by Adam Noar) / Jeeves Miguel

Piggy In The Middle (remixed by Adam Noar) / Holly Occhipinti

The Snow Mountain Which Burns (remixed by Adam Noar) / T hino

Style (remixed by Adam Noar) / Beverley Goodwin

_MG_8025 (remixed by Adam Noar) / Babbagecabbage

Deeper Roots (remixed by Adam Noar) / 5chw4r7z

Gaviotas de Alta Sociedad (remixed by Adam Noar) / Jonathan Pincas

花瓶頂 (remixed by Adam Noar) / Kevin Law

Jacobi Falls Trail (remixed by Adam Noar) / Nicholas A. Tonelli

Ladybower Woods (remixed by Adam Noar) / Dan Cook

Noun Project / Camera Stand (remixed by Adam Noar) / Phu Tran

Noun Project / Sun / Dmitry Baranovskiy

Noun Project / Hand Framing / MoRiza

Noun project / Twitter (remixed by Adam Noar) / Maria Maldonado

Noun Project / Heart / Laurent Canivet

Presentation tips  - Check out my ebook Slides Made Slimple Now!