by Adam Noar
While PowerPoint still holds approximately 95% of the presentation software market, some people prefer using Prezi due to its unique “zoom feature”, that moves the audience back and forth between a high level overview and specific individual slides (as seen in the video example below).
But, what if I told you that you can actually TWEAK PowerPoint to have a very similar type of feature?
Check out the following video that shows a similar type back and forth toggling that I created entirely in PowerPoint.
In this post I’m going to show you how to “Prezify” your PowerPoint and create that fluid Prezi-like non-linear experience for your audience. This way, you get to keep all the added benefits of PowerPoint and also gain the Prezi “WOW” factor at the same time.
Step 1: Create Your Birds Eye Overview Slide
The first thing you need to do to Prezify your PowerPoint is to create an overview slide that essentially gives a “birds eye” view of the different parts of your presentation. Each of these parts will be clickable and, as a result, will give your presentation a non-linear (i.e. choose-your-own-adventure) format. For example, in the slide below the presenter can click on any of the categories listed on the slide (e.g. core, phase 1, etc.) to take the audience to the specific details of that individual slide.
You will want to make sure thatyou’re really CREATIVE when creating this first slide since this slide sets the overall theme for the presentation. All of the remaining slides in the presentation should maintain design elements from this slide. In other words, the colors, fonts, and visuals should all have a consistent look based off this slide. You will see what I mean in the individual slide examples below.
Step 2: Build Out The Rest Of Your Individual Slides
Next, working off you’re overview slide, you will then create the rest of your slides for your presentation. For example, based on the above overview slide example, we will create a Core slide, Phase 1 slide, Phase 2 slide, and Results slide.
Here is the Core slide for example.
You might be wondering what the mini tree icon is on the bottom right of the slide. That icon is actually what will take the audience back to the overview slide. In order to do this, all you have to do is create any icon that you want and then “hyperlink” that icon to go back to the overview slide whenever that icon is clicked. This brings us to step three.
Step 3: Hyperlink Your Individual Slides Back To Your Overview Slide
Once you have built out all the remaining slides in your deck it’s now time to link them all to your overview slide. Doing this is simple. To hyperlink back to the overview slide, “right click” the icon you just created and then choose the “Insert Hyperlink” option from the dropdown menu. Next, click the “Place In This Document” tab to the left and then choose which slide your overview slide is located. In our example below the overview slide is “Slide 3”, so we would click that slide and then hit the “OK” button.
Now, whenever we want to go back to the overview slide we can simply hit our icon in the bottom right corner and that will take us back (aka “zoom out”) to the overview slide and bring us back into context for the rest of the presentation.
Side Note – If your looking for step by step instructions on how to simply create your own custom icons make sure to check out my eBook Slides Made Simple.
Step 4: Hyperlink The Parts Of Your Overview Slide To All Of Your Individual Slides
Next, we will want to now link our overview slide to all of our individual slides. By doing this we can essentially “zoom in” to whatever slide we choose from our overview slide.
Step 5: Add Transitions
While not mandatory, it’s a nice touch when there is a smooth transition from your overview slide to your individual slides and vice versa. Adding these transitions is really simple. All you have to do is go to the individual slide you want to add a transition to and then click on the “Transitions” tab on the PowerPoint top toolbar. Once you’re in the transitions tab you can then choose the transition of your choice. There are several different options to choose from and each transition and can be further customized (to some degree) if necessary. It’s important to note that you can add a transition to both your individual slides and overview slide.
Step 6: Test And Refine The Flow
Now that you have your overview slide and individual slides all hyperlinked together, with nice looking transitions, it’s time to run through your presentation and make sure that everything is flowing nicely. Test all your slides to make sure that all the hyperlinks are working correctly.
One of the main drawbacks of Prezi is that you have to learn an entire new piece of software which takes a bit of getting used to depending on how tech savvy you are.
However, most people already know how to use PowerPoint to some extent.
By following the above steps you can easily Prezify your PowerPoint presentation and create that unique wow factor that you get from Prezi presentations. Creating a non-linear choose-your-own-adventure type of presentation in PowerPoint also has some distinct advantages.
The main advantage is that this format gives you the flexibility to jump around depending on where the conversation in the room is shifting. In traditional PowerPoint presentations this is not possible because you have to flow through the slides in sequential order. Sometimes it makes sense to structure a presentation this way, and sometimes it doesn’t. Having the option to choose is always better.
2) Modern Elegance
There is no doubt that Prezi presentations have a modern up to date look to them. By formatting your PowerPoint presentation in a Prezi type of format you give your presentation that elegant look and feel that comes with Prezi presentations. As a result, people can potentially pay closer attention to your message and ideas.
Here’s my question for you.
After reading this article, do you think you will try my method of Prezifying your PowerPoint presentations in the future? Let me know what you think below and please try to be specific as possible.
Also, do you have a friend that could benefit from this information. If so, email them the link to this post now using the sharing options below.